Getting Started

Welcome to the Show

To help you prepare and ensure that your exhibit experience is a success please take a few minutes to review the information below.

REQUIRED HEALTH & SAFETY PROCEDURES

Last year, exhibiting companies were asked to sign and return the Occupational Health & Safety Acknowledgement stating that their staff would comply with the Legislation contained in Ontario's Occupational Health & Safety Act as it pertains to Shows. While 100% of the exhibiting companies returned signed forms less than 10% complied with the Legislation onsite.

The largest issue was that staff responsible arrived at the Convention Centre without the required personal protective equipment. Steel Toe Shoes must be worn by all individuals on the Show floor during move-in. Failure to do so will result in staff not being granted access to the Show floor to set up.

As an employer, it is your responsibility to ensure staff/third party contracts comply with the Legislation. Your booth space is considered an extension of your office and as such it is your responsibility to ensure your staff/contractors comply. The Convention Centre requires all person engaged in onsite activities must be properly trained and made aware of the safety responsibilities as they pertain to the tasks they are performing. In areas designated as construction zones, and where overhead work is being done, hardhats including proper protective footwear are mandatory per the Occupational Health & Safety Act.

To ensure that all parties take safety seriously, we require all exhibitors to read, return and inform your staff of their responsibilities as outlined in the Mandatory Occupational Health and Safety Acknowledgement. Exhibitors will be prohibited from setting up on the Show floor if the acknowledgement form is not completed, returned and complied with.

Please take a moment to review this information with your staff to avoid delays during your scheduled move-in time.

IMPORTANT NOTICE: UNAUTHORIZED SHOW SUPPLIERS

From time to time you may be solicited by unauthorized show suppliers. Often their emails are not personalized and may not refer to the actual Show. It is important to keep in mind that only Official Show Suppliers receive Exhibitor contact information from Show Management allowing them to contact you. To ensure you are connecting with an official Show Supplier, refer to the Show Suppliers section of the Exhibitor website. If they are not listed on the website, they are not associated with the Show.

BOOTH STANDARDS

Start by referring to our Booth Standards which must be complied with by each exhibitor as stated in the terms of the Exhibit Space Contract.  In addition, review Appendix A: Policies and Standards Governing Exposition as it outlines the responsibilities of exhibitors and Show Management with respect to exhibitry and Move-in and Move-out procedures. 

A HARDWALL DISPLAY IS MANDATORY

Construct Canada is a hardwall Show so we will not have drapes running behind or along the sides of each booth. As such your backwall will back on to the booth behind yours. A standard pop-up booth qualifies as a hardwall as do retractable banner stands. Both must cover the entire backwall of your booth space at 8’ high.

If you are in a perimeter booth (with a building wall behind you) you may build higher than the 8’ but must obtain approval from Show Management prior to the Show. Please send an email detailing the height you would like to go and the basic construction material to Karen Maki, Director of Expositions, at kmaki@mmart.com.

If you do not have a hardwall booth you may order one from the official Show decorator GES. For more information, contact GES Exhibitor Services at Tel: 905-283-0500 or Fax: 905-283-0543 or visit www.gesexpo.ca.

SIDEWALLS ARE OPTIONAL

The projection of 8' high sidewalls from the rear of the booth to the aisle must be limited to a maximum of 5' from the rear of the booth, allowing 50% visibility at the sides of the exhibit.  Extensions of side rails beyond 5' from the rear of the booth must be at a height of no greater than 4'.  Exceptions will be made for island booths and peninsula booths (i.e., where at least 3 sides of the exhibit face onto an aisle).

CARPETING IS MANDATORY

Exhibitors are responsible for carpeting their entire floor space.  You may bring your own or rent carpeting from the official Show decorator GES Click here for the carpet order form.

If you wish to use some other material (wood flooring, tile, etc) approval must be obtained from Show Management prior to the Show. Please email your detailed request for an alternate floor covering, including any necessary safety precautions that you will take to ensure that there are no trip hazards, to Karen Maki, Director of Expositions at kmaki@mmart.com.

PROOF OF INSURANCE IS MANDATORY

The Metro Toronto Convention Centre requires all exhibiting companies to carry a minimum of $5,000,000 in Commercial General Liability for the duration of the Show. Neither Show Management nor the Metro Toronto Convention Centre will accept responsibility for injury to person, loss of, or damage to products, exhibits, equipment or decorations, by fire, accident, theft, or any other cases while in the building. Exhibitors are also responsible for ensuring that they have adequate insurance for their own personnel, exhibits and materials against all such hazards.

If you have $5,000,000 in Commercial General Liability coverage, please instruct your insurer to prepare a Certificate of Insurance naming MMPI Canada and the Metro Toronto Convention Centre as additional insureds. Please have a copy in your booth onsite.

If you do not have $5,000,000 in Commercial General Liability, Show Management has secured a Show package that you may purchase. Click here to access Exhibitor Liability Program information.

We look forward to having you as an exhibitor in this year's Show.

Sincerely,
The Show Team